Short deliveries, over-billing and duplicate bills slip through.
What ERP Infra does: Ordered, received, billed and paid are matched automatically. A bill that does not match is held.
Why it happens
The order is with purchase, the receipt is in the store register, and the bill lands in accounts. Three people hold one piece each, and the bill is often paid before anyone lays the three side by side.
A truck that is short by a few bags, a rate higher than the order, the same bill sent twice a month apart: each passes easily when the checking is done from memory.
How ERP Infra handles it
Received against the order
Material is received at the project store against the order, so a short delivery is recorded when the truck is unloaded.
Bill matched to order and receipt
Rate and quantity on the supplier bill are checked against what was ordered and what was received.
Mismatches are held
A bill that does not match waits until someone explains the difference. Duplicates are caught.
History on every record
Who received, who approved and who released payment is on the record, with the time.
Measured in the pilot
Bills held for rate or quantity mismatch, duplicates caught, short deliveries recovered. Shown with your numbers, not ours.
Questions people ask
- What is three-way matching for supplier bills?
- It means checking a supplier bill against two other records before paying it: the purchase order (what was agreed) and the goods receipt (what actually arrived). ERP Infra does this automatically and holds any bill where rate or quantity differ.
- How do duplicate supplier bills get paid?
- Usually because the bill number is not checked against earlier bills from the same party. In ERP Infra every bill is recorded against its order and receipt, so a second bill for the same delivery has nothing left to match.
Let’s put every site on one screen.
Tell us how many projects and sites you run. We will walk you through the system on a call and suggest where a pilot would pay back first.
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