Everything a project touches, in one place
A project is a collection of sites. Records are captured at the site where they happen and reported at project level. Cost, stock and progress are tracked at both.
Purchase
Requirement, quotations, price comparator, order, receipt and bill check.
- Sites raise a material requirement; enquiries go to several parties.
- The price comparator puts items down the page and parties across it, ranked on landed cost, with the last rate paid beside each.
- Orders can be split across parties and follow your approval limits.
- Material is received against the order, and the supplier bill is checked against both before payment.
Stores and stock
Received at the project store, sent to sites, transferred between sites, consumed on work.
- A project store and a store at every site, each with its own stock record.
- The store sends, the site confirms. A shortfall in transit has to be explained.
- Site to site transfers are recorded at both ends.
- Physical counts are compared with the record, in quantity and in value.
Material reconciliation
What was bought, what was used, what is left, and whether the usage was justified.
- Average consumption per unit of work is set by you for each material and used as the yardstick.
- Issued against needed is worked out from the day’s work done, per site and per material.
- Anything above the allowed wastage is tracked as leakage and must be explained.
Labour and contractors
Contracts, labour records, locked daily attendance and contractor bills.
- Daily attendance is taken on a phone at site and locked on submit.
- The contractor’s bill is computed from attendance and work done.
- The contractor’s own claim is shown beside the computed bill, so the difference is visible.
Plant and machinery
Machine hours, kilometres, diesel, operator cost and hire charges.
- Today’s opening reading is yesterday’s closing, filled in automatically.
- Diesel is treated as stock: received, issued to each machine, and reconciled against a physical dip.
- Litres per hour are compared with each machine’s normal, and a jump is flagged the same day.
- Working, idle and breakdown hours are logged per machine; hire bills are checked against your own logs.
Daily progress report
Work done, manpower, machinery, material, photos and videos, costed automatically.
- Records are captured at the site where they happen.
- The report is consolidated at project level, with each site’s detail inside it.
- It is ready the same evening, with no retyping.
Costing
Cost per project and per site, against budget.
- Budget, committed, actual and balance on one screen.
- Labour, machinery and material cost land on their site the day they are recorded.
- Operator cost is split across sites by days deployed, so machine cost per site is complete.
Client billing
Bills raised per site: what was certified, what was received, what is outstanding.
- Claimed against certified, per bill and per site.
- Days outstanding per site, and retention due for release.
Project schedule
The plan set at project level, tracked against actual progress.
- An approved baseline is kept; later revisions are versioned with a reason and an approver.
- Actual progress comes from the daily reporting. Nobody types progress twice.
- Planned against actual: ahead, on track or behind, and by how many days.
Drawings
Uploaded during planning, revision-controlled, seen as per access rights.
- A new revision supersedes the old one, which is kept but clearly marked.
- Site users see approved-for-construction drawings by default.
- Every view and download is recorded: who, when, which revision.
Activity log
Every action recorded, who did it and when, on a trail nobody can alter.
- A history panel on every record.
- A report of overrides and exceptions for management.
Who uses it
Eight roles. Each person sees only the projects or sites they are assigned to.
Admin
Sets up masters, users, rates and approval limits.
General Manager
Sees all projects. Approves high-value purchases and reviews performance.
Planning
Budgets, material requirements, quotations and comparisons, reconciliation review.
Accounts
Supplier bills, contractor bills, payments, client billing, receivables.
Store In-charge
Receives material, issues it, dispatches to sites, maintains stock records.
Site In-charge
Runs one or more sites. Approves what supervisors submit. Raises requirements.
Site Supervisor
Daily attendance, work update, photos and videos, consumables used.
Plant and Machinery
Machine readings, diesel, operator deployment.
What it is not
ERP Infra does not replace your accounting software, file statutory returns or run permanent-staff payroll. On drawings it handles distribution and revision control, not CAD editing or BIM.
Let’s put every site on one screen.
Tell us how many projects and sites you run. We will walk you through the system on a call and suggest where a pilot would pay back first.
Book a free demo on WhatsApp