What is three-way matching of supplier bills?
Three-way matching means checking a supplier’s bill against two other records before paying it: the purchase order, which shows what was agreed, and the goods received note, which shows what actually arrived. A bill is paid only when rate and quantity agree across all three.
Also called: 3-way match, Bill verification.
It catches the three common ways money is lost on purchases: a delivery that was short, a rate higher than the order, and the same delivery billed twice.
The order was for 400 bags. The store received 388. The bill is for 400. The match fails on quantity and the bill is held for 12 bags.
In ERP Infra
Ordered, received, billed and paid are matched automatically. A bill that does not match is held until someone explains the difference.
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